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CaterersGoal: Tasting booked

The AI Agent that books catering tastings while your team is serving an event.

Catering inquiries come in while you're plating for 200. Avoonta calls back within seconds, asks the date, headcount and style of service, and books a tasting or quote call into your calendar.

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Catering · 153 of 200 industries

  • Calls inquiries back in seconds
  • Asks date, headcount, service
  • Books tastings and quote calls
The problem

Why catering leads go cold.

Event planners book the caterer who replies while they're still deciding.

Your busiest hours are spent at other people's events. Inquiries for an office lunch or a 150-guest wedding come in while your hands are full, and the planner sends the same request to three other caterers.

Each quote needs the same facts: date, headcount, buffet or plated, dietary needs, venue kitchen access. Gathering them by email takes days you don't have.

What Avoonta does for catering

Four jobs, done on every call.

Calls every inquiry back

Outbound

When a quote form arrives, your AI Agent dials within seconds, with consent, so the planner talks to you before they talk to anyone else.

Builds the quote brief

Outbound + inbound

Event date, guest count, venue, buffet, family style or plated, rentals needed, and dietary counts. Your sales lead gets a complete brief, not a half-filled form.

Books the tasting

Outbound + inbound

It books tastings or quote calls into your Google, Outlook, HighLevel or Cal.com calendar, around the days your team is already booked for events.

Answers repeat questions

Inbound

Service area, minimum order, lead time, delivery-only options: it answers from your own information around the clock and transfers bigger asks live to your team.

What's in the snapshot

Catering: 5 AI agents, ready in one click.

One install sets up the whole team for your business: who calls, who chases, who answers and who reminds. Each one opens by saying it's an AI assistant.

  • 60minTasting, booked live
  • 3ready texts
  • 6FAQ answers for the receptionist
  • 1click installs all five
  1. New leads

    Quote inquiry caller

    Calls catering inquiries within seconds, builds the quote brief and books a tasting or quote call.

    Hi first name, this is an AI assistant calling for business about your catering inquiry.

    Asks first Event date and venue?

    • Quote call booked
    • Tasting booked
    • Outside lead time

    Hands off to: a person (Catering manager)

  2. Follow-up

    Quote follow-up

    Re-tries planners who missed the callback before they book another caterer.

    Hi first name, this is an AI assistant calling for business about the food for your event.

    Asks first Is the date and count still the same?

    Calls day 0, 1, 4 · text after each missed call

    • Quote call booked
    • Booked elsewhere
    • Do not call

    Hands off to: a person (Catering manager)

  3. Receptionist

    Catering desk

    Answers 24/7 with service area, minimums and lead time, and transfers bigger asks.

    Thanks for calling business, I'm the AI assistant and this call is recorded.

    Asks first Is this a new event or an existing order?

    • Quote call booked
    • Order message taken
    • Transferred

    Hands off to: a person (Delivery lead)

  4. Reminders

    Tasting confirmer

    Confirms tomorrow's tasting and asks who's coming and what dietary needs to prepare for.

    Hi first name, this is an AI assistant calling for business to confirm your tasting tomorrow at time.

    Asks first How many people will attend the tasting?

    Calls the day before · text if no answer

    • Confirmed
    • Rescheduled
    • Cancelled

    Hands off to: a person (Chef or catering manager)

  5. Reviews

    Post-event caller

    Calls clients after their event to ask how the food went and invite a review.

    Hi first name, this is an AI assistant calling for business.

    Asks first How did your guests like the food?

    • Review link sent
    • Feedback passed on
    • No thanks

    Hands off to: a person (Catering manager)

Get the full snapshot — start free Agencies: install it for every client
Sample call

An office lunch inquiry, 20 seconds after the form.

An office manager needs lunch for a company event. Here's the first minute.

Quote call booked80 guests, buffetDietary counts logged
Example call
AIHi Derek, this is Nora, an AI assistant calling for Saffron Table Catering about your event inquiry. This call is recorded. Is now a good time?
DEREKYes. We need lunch for about 80 people on the 22nd at our office.
AIHappy to help. Would you like a buffet or boxed lunches, and do you know how many guests need vegetarian or gluten-free meals?
DEREKBuffet. Maybe ten vegetarian, a couple gluten-free.
AIThanks. Our catering manager can call you with a quote tomorrow at 10am or 2pm. Which works best?
DEREK10am is good.
Fits your tools · and the math

Works with your CRM, calendar and Zapier.

Avoonta takes inquiries from your website and directories by webhook, Zapier, Make or the API, and sends each call's brief and booking to your CRM the same way.

Run quotes in Caterease or Total Party Planner? Connect it via Zapier or webhooks.

  • Google Calendar
  • Outlook
  • HighLevel
  • Cal.com
  • Webhooks
  • Zapier
  • Make
  • API

What lands in your CRM after each call

  • Event date
  • Guest count
  • Service style
  • Dietary counts
  • Venue
  • Recording and transcript
Example

What one more booked event a month could mean.

Inquiries a month
50
Talk time per call, roughly
3 min
Minutes used
about 150 of 200
Plan
Launch, $79/mo

If reaching planners within seconds wins just one more of those 50 inquiries each month, that event could cover the plan many times over.

Example only. Your inquiry volume, call length and event size will differ; use your own numbers.

Limits and compliance

Allergies are your chef's call.

Your AI Agent records dietary needs and allergy counts but never tells a client a dish is safe for an allergy; those questions go to your chef or catering manager. It quotes only the prices and minimums you give it. Outbound calls go to people who asked, between 8am and 8pm in their time zone, after a do-not-call check, and start with the AI disclosure.

  • Allergy questions to your chef
  • Your prices and minimums only
Catering FAQ

Straight answers.

Can it give a quote on the phone?

It can share per-person prices or minimums you provide. A full quote with rentals and staffing stays with your team, and it books the call for that.

What about last-minute orders?

Set your lead time and it will explain it. If you want to accept rush orders, it can transfer the caller live to your kitchen or manager.

Can it follow up after a tasting?

Yes. It can send a follow-up text, or call back if the client agreed to it, to ask whether they'd like to book.

Related industries

Similar agents, other trades.

All 200 industries
Event VenuesGoal: Venue tour booked5 agentsCalls venue inquiries back in seconds, checks the date and headcount, and books a tour. RestaurantsGoal: Table booked5 agentsAnswers the phone during dinner rush: reservations, hours and large-party requests. Event & Wedding PlannersGoal: Planning consult booked5 agentsCalls engaged couples back while they're still browsing and books the first consult.

Your next catering lead gets a call in seconds.

Set up an agent for your business, test it on your own phone, and go live today. Unlimited AI agents and team members on every plan.

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