Calls bid requests fast
Outbound
Your agent calls the contact within seconds, with consent, and asks about the building: office, medical office, school, warehouse or retail.
Janitorial companiesGoal: Walkthrough booked
The AI caller that books janitorial walkthroughs while your crews clean at night.
Facility managers send the same request for bids to every janitorial company they find. Avoonta calls yours within seconds, gets the building details, and books the walkthrough while they're still at their desk.
Commercial Cleaning · 009 of 200 industries
- Calls bid requests in seconds
- Asks sq ft, frequency, building type
- Books walkthroughs during work hours
The problem
Why commercial cleaning leads go cold.
Facility managers often bid the first three who respond.
Your crews work evenings and your owner sleeps in the morning, which is exactly when facility managers send out requests for janitorial bids. They want three walkthroughs this week and they'll take the first three companies that answer.
When an office manager can't reach you, they assume your service will be just as hard to reach after they sign. A slow reply loses the account before the walkthrough.
What Avoonta does for commercial cleaning
Four jobs, done on every call.
Captures the scope
Outbound + inbound
Square footage, number of floors and restrooms, nights per week, and whether they need floor care or day porters. Your estimator walks in prepared.
Books the walkthrough
Outbound + inbound
It offers walkthrough times from your Google, Outlook, HighLevel or Cal.com calendar during building hours.
Escalates client complaints
Live transfer
A current client reporting a missed clean or a spill before a board meeting goes live to your operations manager.
What's in the snapshot
Commercial Cleaning: 5 AI agents, ready in one click.
One install sets up the whole team for your business: who calls, who chases, who answers and who reminds. Each one opens by saying it's an AI assistant.
- 45minFacility walkthrough, booked live
- 3ready texts
- 6FAQ answers for the receptionist
- 1click installs all five
-
New leads
Bid request caller
Calls janitorial bid requests within seconds, scopes the building, and books the walkthrough.
Hi first name, this is an AI assistant calling for business about the cleaning bid you requested.
Asks first What type of building is it?
- Walkthrough booked
- Send capabilities
- Not a fit
Hands off to: a person (Sales director)
-
Follow-up
Bid follow-up
Follows up with facility contacts who missed the call or need to check dates.
Hi first name, this is an AI assistant for business, following up on your janitorial bid.
Asks first Is the bid still open?
Calls day 0, 1, 3 and 5 · text or email after each missed call
- Walkthrough booked
- Bid closed
- No answer after cadence
Hands off to: a person (Sales manager)
-
Receptionist
Facility services line
Answers 24/7, books walkthroughs, and routes client issues to operations.
Thanks for calling business, I'm the AI assistant.
Asks first Current client or new inquiry?
- Walkthrough booked
- Client issue logged
- Transferred
Hands off to: a person (Operations manager)
-
Reminders
Walkthrough confirmer
Confirms tomorrow's walkthrough and gets building access details.
Hi first name, this is an AI assistant for business, confirming tomorrow's walkthrough.
Asks first Where should our estimator check in?
Call the day before · text the morning of
- Confirmed
- Rescheduled
- Cancelled
Hands off to: a person (Estimator)
-
Renewals
Contract check-in
Calls current clients ahead of contract renewal to check satisfaction and book a review meeting.
Hi first name, this is an AI assistant for business.
Asks first How has service been?
- Review meeting booked
- Issue logged
- No reply
Hands off to: a person (Account manager)
Sample call
A bid request on a Monday morning.
An office manager needs a new janitorial vendor by next month.
Example call
AIHi Derek, this is Kai, an AI assistant calling for Brightline Facility Services about your janitorial bid request. This call is recorded. Do you have a minute?
DEREKSure. We have about 18,000 square feet of offices on two floors.
AIThanks. How many nights a week, and do you need floor care like carpet extraction?
DEREKFive nights. Carpets twice a year.
AIGot it. Our estimator can walk the space Wednesday at 10am or Thursday at 2pm.
DEREKWednesday at 10.
Fits your tools · and the math
Works with your CRM, calendar and Zapier.
Bid requests come in through webhook, Zapier, Make or the API, and the building details and walkthrough time post back to your sales pipeline after each call.
Bid and schedule in Swept, CleanGuru or Jobber? Connect it via Zapier or webhooks.
- Google Calendar
- Outlook
- HighLevel
- Cal.com
- Webhooks
- Zapier
- Make
- API
What lands in your CRM after each call
- Building type
- Square footage
- Nights per week
- Floor care needs
- Booked walkthrough
- Recording and transcript
Example
One more contract, every month after.
- Bid requests a month
- 30
- Talk time per call, roughly
- 5 min
- Minutes used
- about 150 of 200
- Plan
- Launch, $79/mo
If being first to the walkthrough wins one more recurring contract, that account pays for the plan every month it stays.
Figures here are illustrative. Use your real bid volume and contract values.
Limits and compliance
Business buyers, same rules.
Your agent calls only the contacts who asked for a bid, inside business hours and the 8am to 8pm window, checks your do-not-call list, and opens each call by saying it's an AI assistant. It doesn't quote monthly prices or commit to staffing levels; those come from your estimator after the walkthrough.
- No pricing before the walkthrough
- Client complaints reach a person
Commercial Cleaning FAQ
Straight answers.
Can it handle bids for medical offices?
It can ask about exam rooms and any special cleaning requirements and flag them for your estimator. It doesn't make compliance claims for you.
Will it quote a monthly price?
No. It books the walkthrough where your estimator scopes and prices the account.
Can current clients call it too?
Yes. It logs supply requests and missed cleans, and puts urgent issues through to your operations manager.
Does it work for one-time post-construction cleans?
Yes. Add a post-construction script and it books a site visit with the move-in date noted.
Related industries
Similar agents, other trades.
Cleaning ServicesCalls cleaning leads in seconds, gets home size and frequency, and books the first clean.
Carpet CleaningCalls carpet cleaning leads in seconds, gets room counts and stains, books the visit.
Window CleaningCalls window cleaning leads back in seconds and books the quote or first clean.
Your next commercial cleaning lead gets a call in seconds.
Set up an agent for your business, test it on your own phone, and go live today. Unlimited AI agents and team members on every plan.