Calls tour requests back
Outbound
Each form fill is called within seconds, with consent, and asked whether they need a hot desk, dedicated desk or private office.
Coworking operatorsGoal: Space tour booked
The AI voice agent that books coworking tours while your community manager runs events.
Freelancers and small teams compare spaces late at night. Avoonta calls tour requests back in seconds, asks how many seats they need, and books a walkthrough of your floor.
Coworking Spaces · 104 of 200 industries
- Calls tour requests in seconds
- Asks team size and desk type
- Books walkthroughs any hour
The problem
Why coworking spaces leads go cold.
A booked tour is the step that turns browsers into members.
Your community manager is greeting guests, fixing the printer and hosting the Thursday social. Web tour requests wait until morning, and by then the founder of a four-person startup has booked tours at two other spaces.
Many inquiries need the same answers: day pass versus hot desk, whether there's a phone booth, mail handling and parking. Answering them by email takes days of back and forth.
What Avoonta does for coworking spaces
Four jobs, done on every call.
Matches people to plans
Outbound + inbound
Team size, start date, meeting room needs and whether they need a business address. Your community manager knows what to show.
Books walkthroughs
Outbound + inbound
It books tours into your Google, Outlook, HighLevel or Cal.com calendar around events and member meetings.
Answers the front line
Inbound
Members locked out, guests looking for a meeting room, or a delivery driver at the door get answers or a live transfer to staff.
What's in the snapshot
Coworking Spaces: 5 AI agents, ready in one click.
One install sets up the whole team for your business: who calls, who chases, who answers and who reminds. Each one opens by saying it's an AI assistant.
- 30minCoworking tour, booked live
- 4ready texts
- 6FAQ answers for the receptionist
- 1click installs all five
-
New leads
Tour request caller
Calls coworking tour requests within seconds and books a walkthrough.
Hi first name, this is an AI assistant calling for business about the tour you requested.
Asks first How many people need space?
- Tour booked
- Sent pricing
- Not a fit
Hands off to: a person (Community manager)
-
Follow-up
Tour follow-up
Retries tour requesters who missed the call or didn't book.
Hi first name, this is an AI assistant calling for business.
Asks first Still looking for a workspace?
Calls day 0, 1, 4 · text after each missed call
- Tour booked
- Chose another space
- Stop calling
Hands off to: a person (Community manager)
-
Receptionist
Front desk line
Answers calls 24/7 for prospects, members, guests and deliveries.
Thanks for calling business, I'm the AI assistant and this call is recorded.
Asks first Member, guest or new inquiry?
- Question answered
- Tour booked
- Transferred
Hands off to: a person (On-call staff)
-
Reminders
Tour confirmer
Confirms tomorrow's tour and explains where to check in.
Hi first name, this is an AI assistant calling for business to confirm your tour tomorrow at time.
Asks first Still coming?
Calls the day before · text if no answer
- Confirmed
- Rescheduled
- Cancelled
Hands off to: a person (Community manager)
-
Win-back
Former member check-in
Calls former members or past tour guests who opted in, when new offices open up.
Hi first name, this is an AI assistant calling for business.
Asks first Is your team looking for space again?
- Tour booked
- Not now
- Stop calling
Hands off to: a person (Community manager)
Sample call
A startup tour request at 10:40pm.
A founder asked about private offices for a small team after seeing the space online.
Example call
AIHi Priya, this is Rowan, an AI assistant calling for Foundry Commons about your tour request. This call is recorded. Is now still okay?
PRIYASure, I'm up late anyway. We're four people looking for an office.
AIThanks. When would you like to move in, and do you need meeting rooms for client calls?
PRIYAStart of next month, and yes, a couple of times a week.
AII can book a walkthrough tomorrow at 9:30am or Friday at noon. Which suits you?
PRIYAFriday at noon so my cofounder can come.
Fits your tools · and the math
Works with your CRM, calendar and Zapier.
Tour requests come into Avoonta by webhook, Zapier, Make or the API, and each prospect's seat count and timing go back out to your membership records.
Manage members in Nexudus, OfficeRnD or Optix? Connect it via Zapier or webhooks.
- Google Calendar
- Outlook
- HighLevel
- Cal.com
- Webhooks
- Zapier
- Make
- API
What lands in your CRM after each call
- Team size
- Desk or office
- Move-in date
- Meeting room needs
- Tour time
- Recording and transcript
Example
What one more office membership could mean.
- Tour requests a month
- 40
- Talk time per call, roughly
- 3 min
- Minutes used
- about 120 of 200
- Plan
- Launch, $79/mo
If faster callbacks fill one more private office, a single month of that membership would likely cover the plan.
Example only. Your request volume, call length and pricing will differ; plug in your own numbers.
Limits and compliance
Member safety stays with staff.
Your agent calls only people who asked for a tour and consented, between 8am and 8pm their time, after a do-not-call check. It doesn't unlock doors or change access; lockouts and building issues go live to your on-call staff.
- Never changes door access
- Lockouts go to a person
- Pricing from your sheet only
Coworking Spaces FAQ
Straight answers.
Can it handle several locations?
Yes. Give it each location's plans and calendar and it books the right one.
Will it quote membership prices?
It reads the prices you provide. Discounts and custom office pricing stay with your team.
What if a member is locked out at night?
It transfers the call to your on-call number. It can't unlock doors itself.
Can it book day passes?
It can take a day-pass request and send it to your team or point the caller to your booking page.
Related industries
Similar agents, other trades.
Your next coworking spaces lead gets a call in seconds.
Set up an agent for your business, test it on your own phone, and go live today. Unlimited AI agents and team members on every plan.