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Fertility and IVF clinicsGoal: First consult booked

The AI receptionist that books first fertility consults with care, not pressure.

Reaching out to a fertility clinic is a big step, and people remember how the first call felt. Avoonta calls back promptly, uses only wording your team approves, and books the first consult.

Get started Hear a sample call

Fertility Clinics · 072 of 200 industries

  • Prompt, gentle first callback
  • Scripts your clinic approves
  • Confirms monitoring visits
The problem

Why fertility clinics leads go cold.

After a long wait to reach out, a slow reply feels personal.

Many people spend months deciding to contact a clinic. When they finally submit a form, a callback that takes three days can feel like a door closing, and they contact the next clinic on their list.

Your nurses and coordinators are deep in cycle monitoring, retrievals and transfers, so new patient calls wait.

What Avoonta does for fertility clinics

Four jobs, done on every call.

Calls inquiries back promptly

Outbound

With consent, your AI agent calls soon after an inquiry, using a calm script your clinic has reviewed, and asks only scheduling questions.

Books the first consult

Outbound + inbound

In person or virtual, solo or with a partner, at the location they prefer, booked live on your Google, Outlook, HighLevel or Cal.com calendar.

Confirms monitoring visits

Follow-up

Early-morning monitoring appointments get a confirmation call or text the day before, and changes are flagged to your nurses.

Sends clinical calls to nurses

Live transfer

Medication, cycle and symptom questions are transferred live to your nursing team or taken as an urgent message.

What's in the snapshot

Fertility Clinics: 5 AI agents, ready in one click.

One install sets up the whole team for your business: who calls, who chases, who answers and who reminds. Each one opens by saying it's an AI assistant.

  • 60minNew patient fertility consultation, booked live
  • 3ready texts
  • 6FAQ answers for the receptionist
  • 1click installs all five
  1. New leads

    New inquiry caller

    Calls new fertility inquiries promptly with approved wording and books the first consult.

    Hi first name, this is an AI assistant calling for business about the consultation you asked about.

    Asks first In person or video consult?

    • Consult booked
    • Call back later
    • Prefers email

    Hands off to: a person (New patient coordinator)

  2. Follow-up

    Gentle follow-up

    Follows up softly with inquiries who didn't answer or haven't booked.

    Hi first name, this is an AI assistant for business, gently following up on the consult you asked about.

    Asks first Would you still like to book a consult?

    Calls day 0, 3, 8 · text after each missed call

    • Consult booked
    • Booking link texted
    • Closed out

    Hands off to: a person (New patient coordinator)

  3. Receptionist

    Fertility center line

    Answers 24/7, books consults and routes patient calls to nurses.

    Thank you for calling business. I'm the AI assistant.

    Asks first New or current patient?

    • Consult booked
    • Message for nurse
    • Transferred

    Hands off to: a person (Nurse line)

  4. Reminders

    Visit confirmer

    Confirms consults and monitoring visits the day before; flags changes to nurses.

    Hi first name, this is an AI assistant from business confirming your fertility appointment tomorrow.

    Asks first Still on for tomorrow?

    Call the day before · text if no answer

    • Confirmed
    • Change flagged to nurse
    • Rescheduled

    Hands off to: a person (Nurse line)

  5. Win-back

    Paused inquiry check-in

    Reconnects, with consent, with past inquirers who said they wanted to wait.

    Hi first name, this is an AI assistant for business.

    Asks first Would you like to book a consult?

    • Consult booked
    • Not now
    • Do not call

    Hands off to: a person (New patient coordinator)

Get the full snapshot — start free Agencies: install it for every client
Sample call

A new inquiry, called back the same hour.

Someone submitted a new patient form. Here's a gentle first call.

Video consult bookedPartner joiningIntake link texted
Example call
AIHi Anna, this is Rae, an AI assistant calling for Bloom Fertility Center about the consultation request you sent. This call is recorded. Is this a good time?
ANNAYes, thanks for calling so quickly.
AIOf course. Would you like your first consult in person or by video, and will anyone be joining you?
ANNAVideo is easier. My partner will join.
AIDr. Moore has video consults on the 14th at 8am or the 16th at 5pm. Which works for you both?
ANNAThe 16th at 5.
Fits your tools · and the math

Works with your CRM, calendar and Zapier.

New inquiries reach Avoonta by webhook, Zapier, Make or the API, and the booked consult and notes go to your systems the same way.

Use fertility software like Artisan, IDEAS or eIVF? Connect it via Zapier or webhooks.

  • Google Calendar
  • Outlook
  • HighLevel
  • Cal.com
  • Webhooks
  • Zapier
  • Make
  • API

What lands in your CRM after each call

  • Consult type
  • Partner attending
  • Preferred location
  • Referral source
  • Booked time
  • Recording and transcript
Example

What a few more first consults could mean.

New inquiries and confirmations a month
120
Talk time per call, roughly
4 min
Minutes used
about 480 of 750
Plan
Agency, $199/mo

If a prompt, kind callback leads a couple more people each month to start care with you rather than elsewhere, the plan pays for itself.

Example only, with invented inputs. Your inquiries, call lengths and patient numbers are your own.

Limits and compliance

Gentle wording, and no medical answers.

Your agent uses only scripts your clinic reviews, books consults and answers FAQs from your information. It never discusses success rates, diagnoses, medications or treatment choices, and it doesn't ask about medical history. Avoonta doesn't claim HIPAA compliance, so limit the caller to scheduling details. Clinical calls go to your nurses, and emergencies are told to hang up and call 911.

Fertility Clinics FAQ

Straight answers.

Will it discuss success rates or costs?

No success rates. Costs only from wording you approve, and most clinics have financial counselors cover them.

Can we review the scripts first?

Yes. You write and approve every question and answer the agent uses.

Can it handle monitoring appointment changes?

It can confirm and reschedule within the rules you set, and flags timing-sensitive changes to your nurses.

What if a patient calls with a medication question?

It's transferred live to your nursing team or taken as an urgent message. The agent never answers it.

Related industries

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All 200 industries
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Your next fertility clinics lead gets a call in seconds.

Set up an agent for your business, test it on your own phone, and go live today. Unlimited AI agents and team members on every plan.

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